safe-settings

Onboard github-community-projects/safe-settings — a Probot GitHub App that reconciles repo settings, branch protection, rulesets, labels, teams, environments, and collaborators from YAML files in a single admin repo.

Use this skill when an org wants to manage repository policy declaratively at scale, instead of clicking through each repo's settings page or running gh api one-shot scripts.

When to reach for safe-settings vs alternatives

safe-settings is the right answer when policy is shared across repos and you want PRs + dry-run gating on policy changes themselves. It's overkill for a single repo.

What gets configured (by safe-settings, after this skill runs)

• Repo metadata (description, homepage, topics, visibility, default branch, feature toggles)
• Merge button settings (squash / merge / rebase, delete-on-merge, auto-merge, update-branch)
• Security toggles (vulnerability alerts, automated security fixes)
• Branch protection (classic) and rulesets (modern)
• Labels (with rename via oldname, exclusion patterns)
• Milestones
• Collaborators (per-user, with include / exclude repo lists)
• Teams (with permissions, visibility)
• Environments and deployment rules
• Custom properties
• Autolinks (Jira-style references)

The same YAML schema is layered org → suborg → repo, with repo-level files taking precedence.

Protocol

1. Pick the admin repo and confirm scope

safe-settings reads its config from a single admin repo in the org. Two common layouts:

Confirm with the user:

• Org name (gh api user --jq '.login' if it's a user, gh api orgs/<org> to verify org)
• Admin repo choice (.github is the common default)
• Sub-org grouping needed? (e.g. group repos by team for different policy)
• Will deployment be GitHub Actions cron (simplest) or hosted Probot app (real-time webhooks)?

2. Scaffold the admin repo layout

The standard layout under the admin repo:

<admin-repo>/
└── .github/
    ├── settings.yml              # org-level baseline — applies to all repos
    ├── suborgs/                  # optional — overrides for groups of repos
    │   └── <suborg-name>.yml
    └── repos/                    # optional — per-repo overrides
        └── <repo-name>.yml

Files to copy from assets/:

• assets/settings.yml → .github/settings.yml — minimal, opinionated org baseline (see below)
• assets/suborg.yml → .github/suborgs/example.yml — commented sub-org template
• assets/repo.yml → .github/repos/example.yml — commented per-repo override template

The org baseline in assets/settings.yml mirrors the gh-bootstrap defaults: squash-only merging, PR-title commit subjects, and delete-on-merge. Its ruleset starts disabled; narrow the repository selector, observe real check names, and obtain explicit authorization before activation. Add a merge_queue rule only when the target organization and plan support it. Read references/schema.md for the full key catalog and layering behavior.

3. Choose the deployment path

GitHub Actions cron (recommended starting point)

• Lowest setup cost — no hosting, no webhook tunnel
• Reconciles every N hours via npm run full-sync
• Drift gets fixed within the cron interval, not in real time
• Copy assets/full-sync.yml → <admin-repo>/.github/workflows/safe-settings.yml

Hosted Probot app

• Real-time response to webhook events (push to .github/settings.yml, repo created, etc.)
• Needs hosting (AWS Lambda, Docker, Heroku, k8s) and a public URL for webhooks
• Use this once the cron path is proven and the org wants instant reconciliation
• See references/deploy.md for the deployment matrix and env-var reference

The skill defaults to the GHA cron path. Only switch to hosted if the user asks.

4. Create the GitHub App

Both deployment paths need a GitHub App installation. Walk the user through the manifest flow:

1. Clone safe-settings locally: git clone https://github.com/github-community-projects/safe-settings
2. cd safe-settings
3. cp .env.example .env, set GH_ORG=<org>
4. npm install && npm run dev
5. Open the printed URL → "Register a GitHub App" → install on the org
6. Save these values:
   • App ID → vars.SAFE_SETTINGS_APP_ID (repo or org variable)
   • Private key (downloaded .pem) → secrets.SAFE_SETTINGS_PRIVATE_KEY (paste the file contents)
   • Client ID → vars.SAFE_SETTINGS_GITHUB_CLIENT_ID
   • Client secret → secrets.SAFE_SETTINGS_GITHUB_CLIENT_SECRET
   • Webhook secret → secrets.SAFE_SETTINGS_WEBHOOK_SECRET (only needed for hosted Probot)

The GitHub App needs admin access to the org's repos to manage settings. The manifest flow requests the right permissions automatically — don't hand-roll the permission list.

5. Wire and test

For the GHA path:

# Set the variables and secrets on the admin repo (or org-wide).
gh variable set SAFE_SETTINGS_GH_ORG --body "<org>" --repo "<org>/<admin-repo>"
gh variable set SAFE_SETTINGS_APP_ID --body "<app-id>" --repo "<org>/<admin-repo>"
gh variable set SAFE_SETTINGS_GITHUB_CLIENT_ID --body "<client-id>" --repo "<org>/<admin-repo>"
gh secret set SAFE_SETTINGS_PRIVATE_KEY --repo "<org>/<admin-repo>" < private-key.pem
gh secret set SAFE_SETTINGS_GITHUB_CLIENT_SECRET --repo "<org>/<admin-repo>"

Trigger the first sync manually via workflow_dispatch:

gh workflow run safe-settings.yml --repo "<org>/<admin-repo>"
gh run watch --repo "<org>/<admin-repo>"

Check the run output. The first full-sync reconciles repositories immediately and logs the changes it applies. Confirm the affected organization and settings scope before this first run.

6. Validate guardrails

safe-settings can provide two safety nets, but the deployment must wire them:

• Hosted-app PR dry-run — the hosted Probot webhook path can post a status check for settings changes. The default cron and workflow_dispatch workflow does not provide this PR guardrail. Report it as unavailable unless the hosted path is configured.
• Validators — assets/settings.yml includes a validator.pattern for repo names. It only adds a validation-error topic to a mis-named repo; it does not block settings reconciliation. To exclude a repo from sync, configure the deployment's restrictedRepos setting instead.

For a more rigorous setup, add enforcement: evaluate on new rulesets to test them in shadow mode before flipping to active. See references/schema.md.

Idempotency

safe-settings is reconciliation-shaped — running full-sync on an unchanged config is a no-op. The skill itself is also idempotent:

• File scaffolding: diff against assets/ templates and ask before overwriting any existing file
• Variables/secrets: gh variable set and gh secret set are idempotent (last write wins); the skill should ask before overwriting an existing value
• The GHA workflow file: same diff-and-ask treatment

Re-running the skill on a partially-set-up admin repo should fill in only the missing pieces.

What this skill is NOT for

• Setting policy on a single one-off repo with no org behind it — use /gh-bootstrap
• Running PR / issue / CI ops, or local git work — out of this catalog's scope
• Authoring new safe-settings rules upstream — this skill consumes the released app, doesn't develop it
• Migrating from the older github/settings app — safe-settings is the supported successor; the skill assumes you're starting fresh or already off github/settings

Gotchas

• The admin repo path matters. By default safe-settings looks for config under .github/ in ADMIN_REPO; if you put it elsewhere, set CONFIG_PATH to the directory.
• The GitHub App needs admin access to manage settings on member repos. A user-installed token won't cut it — it has to be the App, installed on the org.
• full-sync via GHA visits every repo installed for the App on every run — suborg files only select which override applies per repo, they do not narrow the set of repos visited. For huge orgs (>1000 repos) the run can take an hour and burn Actions minutes — configure the deployment's restrictedRepos setting or install the App on fewer repos to cut the workload.
• The same YAML key can mean different things at different layers. branches at org level applies to every repo; at repo level it overrides only that repo. The merge order is deep — read references/schema.md before writing complex overrides.
• The org-level settings.yml asset ships with rulesets disabled and a narrow repository_name.include: ["example-repo"] placeholder. Replace it with an observed, narrow selector and obtain explicit authorization before activation; active org rulesets cannot be weakened by lower-scope files.
• settings.yml ships its labels block commented out. It reconciles by deleting every unlisted label org-wide during full-sync. Before enabling it, inventory existing labels across the org and get the operator's approval for the include/exclude list.
• Before the first sync, protect the admin repo itself: an active ruleset on its default branch with at least one required review and code-owner review for the config paths, plus a CODEOWNERS file, and confirm who has write access. The admin repo is the trust boundary — anyone who can push to it controls every repo in the org through the App.
• force_create: true in a repos/<name>.yml will create the repo if it doesn't exist. This is powerful and dangerous — use it deliberately.
• safe-settings does not unset every API field by default. labels.exclude preserves matching labels; it does not delete them. To remove a collaborator, you typically delete the entry and run sync. Read the schema before assuming "remove from YAML" means "remove from GitHub".
• The merge queue is a merge_queue rule inside a rulesets entry — not a top-level toggle. Same shape as /gh-bootstrap's ruleset payload, just expressed in YAML and applied org-wide.